Multidisciplinary Training Programme - Austria cover image

 

Logistics & Accomodation

 

Training venue 

Group 1 and 3: 

Core Trainng - Venue and accommodation at Wesenufer Hotel & Seminarkultur an der Donau
Wesenufer 1, 4085 Wesenufer

Advanced Trainng - Venue and accommodation at ASKÖ Bewegungscenter
Hölderlinstraße 26 A-4040 Linz 

Group 2:

Core and Advanced Training - Venue and accommodation at PLAZA Premium Vienna
Hertha-Firnberg-Straße 5, 1100 Wien

 

Travel

Participants can reach the training location comfortably by train, bus, or car.

Travel expenses will be reimbursed in accordance with our reimbursement policy. Please ensure you retain all relevant receipts and follow the policy guidelines when submitting your claims.

A travel report will be provided by the organisers to claim your costs after the training. 

Eligible Travel Expenses

  • Public Transportation
    Get reimbursed for second-class train or bus tickets directly related to the event, up to €350 for round-trip travel. 
     
  • Car
    If you use your car, we'll reimburse you €0.22 per km for distances up to 100 km (one way). For longer trips, reimbursement will be provided only for the corresponding second-class train ticket.

 

Accommodation

Accommodation will be arranged for participants who are unable to commute daily to the training venue. It will be in the same location as the training. 

Each participant will be provided with a single-occupancy room including breakfast, to ensure both comfort and privacy during the training period. The hotel offers standard amenities, including complimentary Wi-Fi.

Please note that we cover the costs for accommodation and breakfast only. Any additional services, such as the use of the hotel gym, sightseeing activities, personal travel, parking fees, or charges resulting from damages, are not covered and must be paid directly by the participant. We look forward to welcoming you and supporting a smooth and enriching training experience.

Arrangements will be made for participants with disabilities or impairments (wheelchair access, sign language interpreters, assistive listening devices) to ensure their participation.

 

Meals - Core training:

Wesenufer:

  • Lunch and afternoon coffee break will be provided each day.

  • Dinner and breakfast will also be provided for participants staying overnight.

Vienna:

  • All participants will receive a meal allowance of €20 per day to cover lunch.

  • Participants staying overnight will receive an additional €20 per day, and breakfast will be covered by the project.

  • These allowances will be reimbursed after the training, along with your travel costs.

  • An afternoon coffee break will be provided each day.

 

Meals - Advanced training (Linz and Vienna)

Linz:

  • Lunch and afternoon coffee break will be provided to all participants.

Vienna:

  • All participants will receive a meal allowance of €20 per day to cover lunch.

  • These allowances will be reimbursed after the training, along with your travel costs.

  • An afternoon coffee break will be provided each day.

Approval Process for per diems & travel reimbursement

  • Submission
    You must submit the filled-out template along with a scan of tickets/mileage log and proof of payment (e.g., receipts, bank statements) within 15 days of returning from the event to your event manager. You will receive detailed information after the selection process.
     
  • Review and Approval
    The submitted invoice will be reviewed by the Finance Department of GFA Consulting Group GmbH, and payment will be transferred to the participant's provided account.
     
  • Non-Reimbursable Expenses / Fees not paid by us
    Reimbursement: We do not reimburse expenses for activities not specifically related to our programme, such as personal entertainment, sightseeing, or car hire and parking expenses. We do not reimburse taxis (bolt/uber) unless it is the only available means of transport.
    Hotel fees: Please be aware that we only pay your room, breakfast and tourist tax. All other costs apart from that (e.g. minibar, laundry services, damages, fines due to forbidden actions, luggage assistance, etc.) will not be covered by us, but by the participant.

 

Policy Enforcement and cancellation Policy

Failure to adhere to these guidelines may result in denial of reimbursement.

Terms and Conditions

Since the programme runs on a limited budget — and accommodation costs are covered for you — last-minute cancellations can cause financial losses and reduce opportunities for others. Your support helps us keep the programme sustainable and accessible for everyone.

By completing this second registration form, you acknowledge and agree to the following terms and conditions: 

Cancellation Policy

  • If you cancel after confirming your participation, you agree to reimburse the project for any costs already incurred on your behalf - such as accommodation.
  • Refunds will not be issued unless there are exceptional circumstances.
  • If you need to leave the programme early, you will be responsible for:
    • Covering the cost of any new travel arrangements.
    • Paying for the unused portion of your hotel stay.

Commitment to Participate

By confirming your participation, you: 

  • Commit to attending the programme in its entirety. 
  • Commit to train others in the organisation post-training
  • Understand the financial implications of late cancellations. 
  • Confirm that you have reviewed your schedule and availability before submitting this form. 

CONTACT 

If you have any questions or special requests regarding travel and accommodation, please contact us.