Logistics and Accommodation

Travel

Once your participation is confirmed, you may travel by train, bus, or car. Please organise your journey independently and submit a reimbursement request after the training.

Costs and Reimbursements

Transport Reimbursement

Mode of Transport	Reimbursement Policy
Train/Bus (2nd class)	Reimbursed up to €350 per person for round trips, if related to the event.
Private Car	€0.22 per km for distances up to 100 km (one way only). For trips over 100 km, reimbursement will be based on the equivalent train fare.
Not Covered	Car rentals, parking fees.

Food Allowance

Group 2 (Šibenik):

Arrival/Departure Day: €24 per diem (reduced by 20% if breakfast is provided)
Full Training Days: €35 per diem (reductions apply for meals provided)
Dinner: €10 per diem (you pay; we reimburse after the training; no receipts required)

Group 3 (Zagreb):

Coffee breaks and lunches will be provided during the training.
Free Parking is provided.
No additional food allowance is foreseen.

Note: Receipts are not required unless explicitly mentioned.

Non-Reimbursable Expenses

Personal entertainment or tourism
Taxis, Uber, Bolt (unless justified)
Minibar, laundry, fines, and other incidental costs

Reimbursement Process

Submit expense report, travel tickets or mileage log, and proof of payment (within 15 days after the event)
Financial team will review your documents
Approved reimbursements will be transferred to your bank account

Training Locations

Group 2 – Core & Advanced Training (Šibenik)

Hotel Vrata Krke
Put Bioca 15a, 22000 Šibenik
Tel: +385 22 778 092
Email: info@vrata-krke.hr
Contact: Josip Ercegović
Single room with breakfast included

Group 3 (Zagreb)

Hotel AS
Zelengaj 2, 10000 Zagreb, Croatia
Tel: +385 1 4829 000
Email: neven@hotel-as.hr
Contact: Neven Skelin (Hotel Director)

Certificate of Attendance

A certificate of attendance will be issued by EU-PROMENS and the host institution, featuring the European Commission logo.

Cancellation Policy

Late cancellations impact the programme’s limited budget. Expenses will not be reimbursed unless exceptional circumstances apply. You may be asked to reimburse costs that have already been covered.