Reimbursement

Welcome to our reimbursement
document submission site!

To get started with the upload, please click the Register button in the menu.

You need:

1. The excel template called "Travel Expense Report"

2. Your Receipts in PDF

 

If you didn't receive the excel template "Travel Expense" Report yet,
please donload it here by clicking the button below:

Download Template

⚠️ Before uploading, ensure the following:

All required forms are complete and signed.
Your address is correctly entered.
Files are properly renamed as per the guidelines.

Steps to take before the upload

1. Gather all Receipts –

• Keep & collect all travel receipts and any necessary documents.
  • If you don't have receipts, copies of your bank statement are accepted
  • If you used Ueber or Bolt: generate invoice through the app
• Rename Receipts according to the date used, in American format; e.g.: 10-27-2024

2. Fill in the provided Excel form –

• Use the file sent to you via email (”Travel Expense Report”).
• Fill in personal details
  • Address
  • Bank details
  • date
• Don’t forget to select the used currency – if not done, the amount doesn’t add to the total sum! The total amount will generate automatically.
• If you paid transport (e.g. taxi) for more people, please name them in the Cell “Mode of transport & Reason”
• Check if per diem calculation is correct
  • everywhere "yes" or "no" has to be selected
• Sign the form

For detailed instructions on how to upload your documents, download our leaflet:

Download Leaflet

Here are some screencasts that could to help you out:

How to fill in the Form:

How to sign:

How to export to PDF:

Thank you for your cooperation!