Reimbursement

Welcome to our reimbursement
document submission site!

To get started, please click the Register button in the menu.

 

⚠️ Before uploading, ensure the following:

All required forms are complete and signed.
Your address is correctly entered.
Files are properly renamed as per the guidelines.

Steps to take before the upload

1. Gather all Receipts –

• Keep & collect all travel receipts and any necessary documents.
  • If you don't have receipts, copies of your bank statement are accepted
  • If you used Ueber or Bolt: generate invoice through the app
• Rename Receipts according to the date used, in American format; e.g.: 10-27-2024

2. Fill in the provided Excel form –

• Use the file sent to you via email (”Travel Expense Report”).
• Fill in personal details
  • Address
  • Bank details
  • date
• Don’t forget to select the used currency – if not done, the amount doesn’t add to the total sum! The total amount will generate automatically.
• If you paid transport (e.g. taxi) for more people, please name them in the Cell “Mode of transport & Reason”
• Check if per diem calculation is correct
  • everywhere "yes" or "no" has to be selected
• Sign the form

For detailed instructions on how to upload your documents, download our leaflet:

Download Leaflet

Here are some screencasts that could to help you out:

How to fill in the Form:

How to sign:

How to export to PDF:

Thank you for your cooperation!