Mental Health Exchange Programme - Finland, 1st wave

First name (& middle name) as indicated in passport (in Latin Alphabet) *

Last name as indicated in passport (in Latin Alphabet) *

Date of Birth *

Nationality *

Country of Residence *

Please note that you must be resident in one of the 27 EU Member States, Iceland or Norway in order to apply. A total of 150 participants will be selected, with quotas assigned to sending countries based on their population size and active engagement in the mental health sector.

Other *

Email *

Please confirm by entering your Email address twice.

Confirm the previous field *

Mobile Phone *

My level of English is equal or major of B/intermediate *

Exchange visits will be performed in English. This is an intermediate-level qualification for those who master the basics of English and have practical language skills for everyday use. Please assess your English proficiency using the Europass Self-Assessment Grid based on the CEFR.
Link to the Europass Self-Assessment Tool: https://europass.europa.eu/en/common-european-framework-reference-language-skills

Gender *

Do you work for / cooperate with one of the other organisations that hosts our Exchange Programme? *

Which hub are you affiliated with? *

What is your role at the affiliated hub? *

Please select your professional profile: *

Years of Experience *

Institution/Organisation *

Years within the Institution/Organisation *

Official Job Title (in English) *

Please give your official Job Title

Position within the Institution/Organization *

Please describe your responsibilities and tasks in your daily job in English

Please share a specific personal experience or realisation that inspired you to apply for this exchange programme, which focuses on learning about another country's mental health practices and community-based care system. How has this experience shaped your view on the significance of community-based mental health initiatives? *

Please write in English not more than 250 words

In the future, how do you plan to integrate the knowledge gained from studying another country's practices and systems into your career goals? What impact do you aim to achieve in your community or field as a result of this exchange experience? *

Please write in English not more than 250 words

Are you particularly interested in one of the areas of the programme? Please indicate (Please note that this does not guarantee any specific arrangements from the organisers.):

Leave blank if answer is "No"

How do you prefer to travel to the destination? *

Please be aware that flights are booked directly by us. All other modes of transport will be booked by you and reimbursed after completion of the Exchange Programme.

Other *

What are your travelling preferences for the outbound flight? *

Checkin is at 3pm. Please note that we aim to book a flight for Sunday, as the programme starts on Monday morning. If you like to arrive on a different day, please indicate this in "other".

Other *

What are your travelling preferences for the return flight? *

The check-out time is 12pm. The return flight will be booked for Saturday. If you like to leave on Friday or Sunday (or later), please indicate this in "other". Remember that check-out time is 12pm. If you like to stay longer at your own expense and risk, we offer you to book a later flight. Please be aware that all expenses related to personal travel or use must be paid by you.

Other *

Please choose your starting airport (in your home country) *

Other *

Gender *

Please indicate your gender as reported in your passport in order to book your flight

I agree that my data (name, surname, mobile, email, DoB) will be shared with the travel agency for flight booking. *

If you don't agree, please choose a different mode of transport.

I have read and understood the terms and conditions for reimbusement of travel and meal expenses. *

Do you have any medical conditions or pathologies that we should be aware of? If yes, please provide details.

Please also provide details on arrangements that should be made by our side.

Do you have any dietary restrictions or special requirements? *

Other *

Please specify your allergies: *

Do you need any special arrangements due to disabilities or special needs? Please specify.

Will you require daycare services for your child(ren) during the Exchange Visit?

Your Options: Option 1: Your spouse comes along and takes care of the child. In this case, we pay flights & accommodation for your family members (no per diems). Option 2: You come alone with your child. In this case please specify your needs so that we can arrange it. Your child's flight & accommodation is taken care of. *

Please choose between these two Options

Please specify: What kind of Childcare do you need? *

Please provide the name of your spouse *

Please provide the name of your child(ren) *

Please provide the date of birth of your child(ren) *

Full Name *

Phone Number *

Relationship *

Do you have your EHIC? *

Please check if you already have a European Health Insurance Card (EHIC). You can find this information on the back of your health insurance card. If you do not have one, please request it from your health insurance provider. All EU participants, as well as participants from Norway and Iceland, are covered through their EHIC for any medical needs. If you do not have an EHIC, please request it from your country of residence. If you are not covered, inform your event manager, and individual arrangements will be made.

Other *

Do you need an official invitation letter for your organization to authorize the mission? *

I have understood that, if I don't fill in the modification page within 1 week after being selected, my seat will be given to someone who is on the waiting list. *

I agree and have read and understood the Consent for Data Protection Notice for the Exchange Visits. *

Consent to the use of data*

List of participants: I hereby agree that my personal data – name and surname: professional profile, organisation, email and mobile – will be named and published in the list of participants of the programme.

I hereby agree to be part of pictures taken during the visit for reporting and communication purposes. *

I understood *

Bank Account Holder (Name) *

IBAN *

Name of Bank *

Street & Number *

Zip Code *

City *

Country *

I agree to the terms regarding non-refundable costs, cancellations, and providing accurate personal information. Please read the policy below carefully. *

⚠️ Non-Refundable Costs

Once you confirm your participation, we will:

Purchase non-refundable flight tickets.
Reserve your hotel room for the full programme duration (14 nights).

These costs cannot be recovered if you cancel after confirming.

⚠️ Your Responsibility

You must provide accurate personal information, including your gender and full name as it appears on your passport or ID.

If incorrect information causes issues (e.g., ticket cancellations or rebooking), you will pay all related fees, such as:

Cancellation charges
Rebooking fees
Differences in ticket prices

‼️ Cancellation Policy

If you cancel after confirming your participation, you agree to:

Reimburse us for any non-refundable costs (flights, accommodation, etc.).
No refunds will be given unless exceptional circumstances apply.

I confirm my participation in the Mental Health Exchange Programme *

‼️ Commitment to Participate

By confirming, you commit to attending the programme and understand the financial consequences of late cancellations.

Please check your availability carefully before submitting this form.

Contact information

Inclusion

Affiliation with Exchange Hosting Organisations

Professional Information

Motivation/Attitude

Areas of Interest and Specific Requirements

Travel and logistics

Reimbursement

Special Needs & Arrangements

Emergency Contact

European Health Insurance Card (EHIC)

Official Invitation Letter Requirement

Important Information

Information on Data Storage

Consent for Photography

Right to Withdraw Consent

Personal Information

Your Home Address

Cancellation Policy

⚠️ Non-Refundable Costs

⚠️ Your Responsibility

‼️ Cancellation Policy

‼️ Commitment to Participate

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