Logistics & Accomodation
Travel
Upon confirmation of your participation, you may choose to travel by train, bus, or car. Please arrange your own travel and get reimbursed after the Training (for more info see below at Eligible Travel Expenses).
Venues
Online Workshops
|
ONLINE INFORMATION WORKSHOP (2 hours) Online: Find Zoom Registration Link here 8 July, 15:00 – 17:00 |
ONLINE CONCLUSIVE WORKSHOP (2 hours) Online: Zoom Registration Link tba |
Core Training
|
GROUP 1 |
GROUP 2 |
GROUP 3 |
Advanced Trainings
|
GROUP 1 |
GROUP 2 |
GROUP 3 |
Meal Allowances
If we won't provide for meals, we provide meal allowances according to the per-diem-rates in BStBl I 2022 of the Federal Republic of Germany, effective 1 January 2024. This policy applies to participants of the event who have demonstrably participated by signing the attendance sheet.
Per diems serve as flat-rate allowances for meal expenses that we pay per day. Initial costs for meal expenses must be paid by you, receipts are not required. You can claim these per diems after your trip through the template "travel expense report" (this will be provided by us).
The rates are set by German law and change depending on where the program happens and if meals are given to the participants. The rates for the Netherlands are 32€ per day.
We will send you a template prior to the event, where you can fil in the per diems that you need. The completed template you will have to send back after the event (no need for keeping receipts for food and drinks). After we have checked your attendence you will be reimbursed with the per diems.
Reimbursement Process
Submission
Submit the completed expense report, travel tickets or mileage log, and proof of payment within 15 days after the event to your event manager.
Review and Approval
The Finance Department will review submissions and transfer payments to your account.
Non-Reimbursable Expenses / Fees not paid by us
Reimbursement: We do not reimburse expenses for activities not specifically related to our programme, such as personal entertainment, sightseeing, travels apart from our programme, or Car hire and parking expenses. We do not reimburse taxis (bolt/uber) unless it is the only available means of transport.
Hotel fees: Please be aware that we only pay your room, breakfast and tourist tax. All other costs apart from that (e.g. Minibar, laundry services, damages, fines due to forbidden actions, luggage assistance, etc.) will not be covered by us, but by the participant him/herself.
Please read our reimbursement guidelines for further information:
Go to Reimbursement Procedure page
Policy Enforcement
Failure to adhere to these guidelines may result in denial of reimbursement.
Certification
Certificate of attendance with EU Commission logo will be attested by EU-PROMENS and the hosting institution.
An Ambassador's brand for the EU-PROMENS project will be attributed as a recognition of active involvement and advocacy for mental health in Europe.
Cancellation Policy
Cancellation Policy
Thank you for confirming your participation in the Multidisciplinary Training Programme.
To ensure the programme runs smoothly and resources are used effectively, we ask you to agree to the following terms. This programme operates on a limited budget, and significant costs for flights and accommodation are paid on your behalf. Late cancellations result in financial losses and reduce opportunities for others to participate. By agreeing, you help us manage resources responsibly and maintain the programme’s success.
By completing this second registration form, you acknowledge and agree to the following terms and conditions:
Refunds will not be issued unless there are exceptional circumstances.
If applicable, reimburse the project for costs incurred on your behalf (transport or accommodation)
Commitment to Participate
By confirming your participation, you:
Commit to attending the training in its entirety.
Understand the financial implications of late cancellations.
Confirm that you have reviewed your schedule and availability before submitting this form.
Contact
If you have any questions or special requests regarding travel and accommodation, please contact us.